Records Advices are provided to give a brief introduction to a range of records management topics. Further Records Advices will be prepared in the future.
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Records Advices |
Formats |
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1. What is a record? |
 (PDF 25Kb) |
 (RTF 81Kb) |
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2. Normal Administrative Practice (NAP) |
(PDF 36Kb) |
(RTF 92Kb) |
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3. eMail as a record |
(PDF 58Kb) |
(RTF 73Kb) |
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4. What is a recordkeeping system? |
(PDF 30Kb) |
(RTF 87Kb) |
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5. Electronically created records |
(PDF 28Kb) |
(RTF 91Kb) |
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6. Executive records |
(PDF 46Kb) |
(RTF 75Kb) |
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7. Preparation for the implementation of an Electronic Records Management System (ERMS) |
(PDF 29Kb) |
(RTF 88Kb) |
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8. What is the Territory Records Office (TRO)? |
(PDF 44Kb) |
(RTF 74Kb) |
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9. What is a Section 28 declaration? |
(PDF 45Kb) |
(RTF 83Kb) |
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10. Application to close records under Section 28 of the Territory Records Act |
(PDF 59Kb) |
(RTF 393Kb) |
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11. How a Section 28 declaration is made |
(PDF 47Kb) |
(RTF (93Kb) |
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12. The Process of Public Access |
(PDF 51Kb) |
(RTF 153Kb) |
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13. TRO consideration of section 28 declaration |
(PDF 46Kb) |
(RTF 80Kb) |
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14. Preparing ACT Government records for public access |
(PDF 50Kb) |
(RTF 86Kb) |
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15. Guidance for producing ArchivesACT finding aids |
(PDF 30Kb) |
(RTF 105Kb) |
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16. Format of records for public access |
(PDF 45Kb) |
(RTF 105Kb) |
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17. Online services for records managers : Social networking |
(PDF 56Kb) |
(RTF 124Kb) |
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18. Online sources for records managers : training and development |
(PDF 57Kb) |
(RTF 154Kb) |
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19. What is aka and why do we use it? |
(PDF 71Kb) |
(RTF 81Kb) |
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20. What is Sqiz Matrix? |
(PDF 46Kb) |
(RTF 83Kb) |
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21. Security classification Cabinet documents |
(PDF 53Kb) |
(RTF 101Kb) |
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22. Security classification of non-Cabinet documents |
(PDF 49Kb) |
(RTF 106Kb) |
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23. Australian standard for records management |
(PDF 46Kb) |
(RTF 114Kb) |
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24. Other Australian standards relevant to records management |
(PDF 47Kb) |
(RTF 76Kb) |
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25. Metadata |
(PDF 60Kb) |
(RTF 91Kb) |
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26. ACT Government application of metadata |
(PDF 51Kb) |
(RTF 108Kb) |
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27. Subject level control of ACT Government records |
(PDF 47Kb) |
(RTF 91Kb) |
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28. Functional directories on shared drives |
(PDF 46Kb) |
(RTF 72Kb) |
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29. Health records |
(PDF 45Kb) |
(RTF 73Kb) |
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30. Outsourced services contract clause |
(PDF 46Kb) |
(RTF 85Kb) |
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31. Disposal actions: Preparation of records |
(PDF 52Kb) |
(RTF 109Kb) |
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32. Utilising a records disposal schedule |
(PDF 43Kb) |
(RTF 67Kb) |
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33. Special approval to dispose of records |
(PDF 42Kb) |
(RTF 63Kb) |
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34. Freeze on personnel records - Superseded. See Advice No.45 |
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35. Records and Legal Proceedings - Superseded. See Advice No.57 |
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36. Destruction of ACT Government records |
(PDF 84Kb) |
(RTF 260Kb) |
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37. What is the Territory Records Advisory Council? |
(PDF 25Kb) |
(RTF 79Kb) |
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38. How long are diaries to be kept? |
(PDF 48Kb) |
(RTF 115Kb) |
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39. Vital records |
(PDF 46Kb) |
(RTF 98Kb) |
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40. Records management standing offer arrangements - Obsolete |
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41. What is an agency Records Management Program? |
(PDF 47Kb) |
(RTF 102Kb) |
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42. Sentencing Legacy Records |
(PDF 47Kb) |
(RTF 88Kb) |
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43. Selection of Records as Territory Archives |
(PDF 35Kb) |
(RTF 95Kb) |
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44. Valuing ACT Government Records for insurance purposes |
(PDF 47Kb) |
(RTF 82Kb) |
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45. Disposal Freeze Superannuation Records 2009-2010 - Superseded. See Advice No.59 |
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46. Roles in Public Access |
(PDF 44Kb) |
(RTF 468Kb) |
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47. Principal Officers and their Responsibilities |
(PDF 48Kb) |
(RTF 84Kb) |
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48. Requests for access to ACT Government records by other jurisdictions |
(PDF 42Kb) |
(RTF 66Kb) |
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49. ArchivesACT Find of the Month |
(PDF 44Kb) |
(RTF 76Kb) |
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50. Retention and storage of digital photographs and images |
(PDF 48Kb) |
(RTF 98Kb) |
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51. Managing hard copy plans, drawings and maps |
(PDF 51Kb) |
(RTF 550Kb) |
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52. Disposing of parts of files - active and legacy files |
(PDF 47Kb) |
(RTF 87Kb) |
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53. Managing web content as records |
(PDF 44Kb) |
(RTF 77Kb) |
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54. Use of portable electronic data storage devices |
(PDF 47Kb) |
(RTF 75Kb) |
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55. Web 2.0 - Social Networking and Collaboration Applications and Recordkeeping |
(PDF 49Kb) |
(RTF 98Kb) |
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56. The Recordkeeping Responsibilities of ACT Government Employees |
(PDF 50Kb) |
(RTF 102Kb) |
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57. Records and documents required for legal proceedings |
(PDF 46Kb) |
(RTF 71Kb) |
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58. What is a Records Disposal Freeze? |
(PDF 43Kb) |
(RTF 110Kb) |
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59. Records Disposal Freeze – Superannuation Records 2010-2015. Post Cornwell Superannuation Case Litigation - Processing of Additional Claims |
(PDF 99Kb) |
(RTF 171Kb) |
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60. Managing Aboriginal and Torres Strait Islander Records |
(PDF 46Kb) |
(RTF 121Kb) |
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61. Compliance with the Territory Records Act 2002 |
(PDF 49Kb) |
(RTF 115Kb) |
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62. Compliant Agency Records Management Programs |
(PDF 54Kb) |
(RTF 188Kb) |
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63. Managing records during administrative change |
(PDF 262Kb) |
(RTF 514Kb) |
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64. Managing Electronic Folders and Documents on Shared Drives |
(PDF 458Kb) |
(RTF 737Kb) |
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65. Managing Security for Electronic Folders and Documents on Shared Drives |
(PDF 221Kb) |
(RTF 522Kb) |
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66. Folioing of Files |
(PDF 314Kb) |
(RTF 563Kb) |
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67. Archived Personnel Files |
(PDF 155Kb) |
(RTF 522Kb) |
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68. Heritage Act |
(PDF 53Kb) |
(RTF 553Kb) |
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69. Version Control |
(PDF 51Kb) |
(RTF 519Kb) |
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70. Instructions for Saving VOIP Messages |
(PDF 63Kb) |
(RTF 837Kb) |
