Records Advices Under Review
The Territory Records Office is progressively updating its advice products for agencies. If we have not recently updated our advice on the topic you are interested in, you may still find useful some of our older Records Advice on this page.
Our most recent advice is available here Records Advices.
Please Note: These Records Advices have been developed to assist government agencies and their employees to better manage their recordkeeping. All advice is for their use only and is provided here for the information of members of the public. All enquiries by members of the public concerning the information provided or the resources mentioned in these advices should be directed to the Territory Records Office.
Downloads
| Records Advice | Formats | |
|---|---|---|
| eMail as a record |  (PDF 58Kb)
|  (RTF 73Kb)
|
| What is a recordkeeping system? | (PDF 30Kb)
| (RTF 87Kb)
|
| Electronically created records | (PDF 28Kb)
| (RTF 91Kb)
|
| Executive records | (PDF 46Kb)
| (RTF 75Kb)
|
| Preparation for the implementation of an Electronic Records Management System (ERMS) | (PDF 29Kb)
| (RTF 88Kb)
|
| Application to close records under Section 28 of the Territory Records Act | (PDF 52Kb)
| (RTF 1578Kb)
|
| How a Section 28 declaration is made | (PDF 47Kb)
| (RTF (93Kb)
|
| The Process of Public Access | (PDF 51Kb)
| (RTF 153Kb)
|
| TRO consideration of section 28 declaration | (PDF 46Kb)
| (RTF 80Kb)
|
| Guidance for producing ArchivesACT finding aids | (PDF 30Kb)
| (RTF 105Kb)
|
| Online services for records managers : Social networking | (PDF 56Kb)
| (RTF 124Kb)
|
| Online sources for records managers : training and development | (PDF 57Kb)
| (RTF 154Kb)
|
| What is aka and why do we use it? | (PDF 71Kb)
| (RTF 81Kb)
|
| What is Squiz Matrix? | (PDF 46Kb)
| (RTF 83Kb)
|
| Security classification Cabinet documents | (PDF 53Kb)
| (RTF 101Kb)
|
| Security classification of non-Cabinet documents | (PDF 49Kb)
| (RTF 106Kb)
|
| Australian standard for records management | (PDF 46Kb)
| (RTF 114Kb)
|
| Other Australian standards relevant to records management | (PDF 47Kb)
| (RTF 76Kb)
|
| Subject level control of ACT Government records | (PDF 47Kb)
| (RTF 91Kb)
|
| Functional directories on shared drives | (PDF 46Kb)
| (RTF 72Kb)
|
| Health records | (PDF 45Kb)
| (RTF 73Kb)
|
| Utilising a records disposal schedule | (PDF 43Kb)
| (RTF 67Kb)
|
| Special approval to dispose of records | (PDF 42Kb)
| (RTF 63Kb)
|
| What is the Territory Records Advisory Council? | (PDF 25Kb)
| (RTF 79Kb)
|
| How long are diaries to be kept? | (PDF 48Kb)
| (RTF 115Kb)
|
| Vital records | (PDF 46Kb)
| (RTF 98Kb)
|
| What is an agency Records Management Program? | (PDF 47Kb)
| (RTF 102Kb)
|
| Sentencing Legacy Records | (PDF 47Kb)
| (RTF 88Kb)
|
| Valuing ACT Government Records for insurance purposes | (PDF 47Kb)
| (RTF 82Kb)
|
| Roles in Public Access | (PDF 44Kb)
| (RTF 468Kb)
|
| Requests for access to ACT Government records by other jurisdictions | (PDF 42Kb)
| (RTF 66Kb)
|
| ArchivesACT Find of the Month | (PDF 44Kb)
| (RTF 76Kb)
|
| Retention and storage of digital photographs and images | (PDF 48Kb)
| (RTF 98Kb)
|
| Managing hard copy plans, drawings and maps | (PDF 51Kb)
| (RTF 550Kb)
|
| Disposing of parts of files - active and legacy files | (PDF 47Kb)
| (RTF 87Kb)
|
| Use of portable electronic data storage devices | (PDF 47Kb)
| (RTF 75Kb)
|
| Web 2.0 - Social Networking and Collaboration Applications and Recordkeeping | (PDF 49Kb)
| (RTF 98Kb)
|
| The Recordkeeping Responsibilities of ACT Government Employees | (PDF 50Kb)
| (RTF 102Kb)
|
| Managing Aboriginal and Torres Strait Islander Records | (PDF 46Kb)
| (RTF 121Kb)
|
| Compliance with the Territory Records Act 2002 | (PDF 49Kb)
| (RTF 115Kb)
|
| Compliant Agency Records Management Programs | (PDF 54Kb)
| (RTF 188Kb)
|
| Managing Electronic Folders and Documents on Shared Drives | (PDF 458Kb)
| (RTF 737Kb)
|
| Managing Security for Electronic Folders and Documents on Shared Drives | (PDF 221Kb)
| (RTF 522Kb)
|
| Folioing of Files | (PDF 314Kb)
| (RTF 563Kb)
|
| Archived Personnel Files | (PDF 155Kb)
| (RTF 522Kb)
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| Heritage Act | (PDF 53Kb)
| (RTF 553Kb)
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| Version Control | (PDF 51Kb)
| (RTF 519Kb)
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| Instructions for Saving VOIP Messages | (PDF 63Kb)
| (RTF 837Kb)
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| Instant messaging and recordkeeping requirements | (PDF 59Kb)
| (RTF 564Kb)
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| Cloud-based services and recordkeeping considerations | (PDF 64Kb)
| (RTF 556Kb)
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| Cloud-based services and understanding the risks | (PDF 64Kb)
| (RTF 568Kb)
|
| Cloud-based services and mitigating risks | (PDF 64Kb)
| (RTF 566Kb) |